According to venture capitalist Bill Trenchard of First Round Capital, the average company founder "works roughly 300 days a year, 14 hours a day." He ought to be aware of the circumstances. Trenchard has cofounded and led three firms, and as a venture capitalist, he advises hundreds of entrepreneurs.
"When you look at a normal CEO's calendar, 70 percent of that time is wasted," Trenchard said. "Email takes up more than a third of that time." Another third of their time is spent in meetings, with data indicating that half of those hours are wasted."
All of the productivity tools designed to make executives self-sufficient and eliminate armies of administrative personnel have had the exact opposite effect.
What is the definition of a virtual executive assistant?
The term "virtual assistant" is a bit misleading. The phrase is applied to both voice assistants such as Siri and human assistants who work remotely. Virtual human assistants come in a variety of shapes and sizes. Someone who works from a remote location, such as graphic designers, web developers, and software coders, is referred to as a "virtual assistant" by some.
Virtual executive assistants work from home in areas where there is a surplus of college-educated, English-speaking talent but few opportunities for meaningful work. The assistants do the administrative tasks that eat up so much of the time of the business owners.
What is the role of a virtual executive assistant?
Most virtual executive assistants are taught the traditional administrative chores that take up so much of your time:
• Organizing your email may be done in two ways: creating folders and prioritising your inbox.
• Scheduling meetings, resolving conflicts, and confirming appointments are all parts of calendar management.
• Travel planning includes booking flights, coping with cancellations on the road, and organising appointments at locations.
• Locating and reconciling expense account receipts.
• Contact management has two aspects: entering contacts and cleaning up your CRM.
• Research: build a list of investors, partners, and leads based on your criteria.
• Light bookkeeping includes things like invoicing and payment processing.
• You can delegate any task that you can do online, and the process is repeatable.
What is there that a virtual executive assistant can't do?
"Things that can't be delegated should always be the emphasis of a founder," Green continued. "Good leadership, networking, long-term growth, and so on." A virtual executive assistant cannot execute tasks that require your judgement, experience, leadership, or accountability.
They allow you to concentrate on the activities you can and should finish:
• Defining and reinforcing your vision and goal.
• Business strategy and planning.
• Identifying and recruiting key executives.
• Individual one-on-one meetings with direct reporting.
• There will be meetings with investors, partners, and big accounts.
• Board of Directors meetings and reports
• The product's definition and timeline.
• A sales strategy, as well as a marketing strategy.
What is the best way to locate virtual executive assistant services?
Over 4,000 virtual assistant companies are listed on Clutch, a review site. There are armies of freelancers on employment forums and gig markets.
There are three possibilities when it comes to employing a remote executive assistant:
• Directly hire a freelancer or employee.
• Use a virtual assistant agency to hire a virtual assistant.
• Hire a managed virtual assistant to help you.
Hiring a virtual executive assistant on a freelance basis
On job sites like Indeed and gig marketplaces like Upwork, virtual executive assistants can be found.
These sites usually have the cheapest hourly rates, but the risk of making a bad hire is much higher. You're also in charge of training and supervising the assistant, as well as overseeing the quality of their work.
Hiring a virtual executive assistant on a freelance basis
Hundreds of agencies will match you with an onshore or offshore virtual assistant independent freelancer. The benefit of this structure is that most agencies do some vetting of the contractors with whom they work, reducing the chances of a bad match. The cost is considerable, particularly for helpers who live in the United States. Once you've chosen your assistant, you'll be in charge of training, performance management, and quality control.
Using the services of a virtual executive assistant
When you utilise a managed virtual executive assistant service, you hire a company rather than an individual. The service provider hires, trains, supervises, and controls the quality of your assistant's work. The service provider bears the majority of the risk, and long-term agreements are the best way to use the services. You will be assisted in developing processes, documenting workflows, and optimising the service by a dedicated virtual assistant, a qualified backup, and a consulting manager.
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virtual executive assistant, virtual executive assistant services, freelance virtual executive assistant
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